Tracks your purchases from when a quote is created to when the final order is received. You can set up invoices, and the inventory can be automatically updated in connection with the purchase.
All the tables are related, and information in the fields is copied from one place in the program to another, so you need to enter information only once. In addition, you can change information on each header or line if you need to.
The purchase header forms the basis for transactions involving purchases and their registration. Whether you are creating a quote, an invoice, an order, a blanket order or a credit memo, you use the same information, although it will be displayed in different windows.
All documents related to the Purchases & Payables application area are composed of a purchase header and a number of purchase lines.
The purchase header contains all the relevant information about the buy-from and pay-to vendors, such as name, address, document number and date. It has four FastTabs: General, Invoicing, Shipping, and Foreign Trade. These FastTabs contain information about the buy-from vendor, pay-to vendor, shipments and currency. The program retrieves most of this information automatically from the Vendor table when the Buy-from Vendor No. and Pay-to Vendor No. fields are filled in.
The purchase lines contain information (such as item number, quantity and cost) about the items to be purchased. Amounts on the purchase lines are in the source currency unless the field name indicates that the amount is in LCY. The source currency is the currency represented by the currency code on the purchase header.
The purchase header is related to the Vendor table, where the program retrieves most of the information about the vendor. The purchase lines are related to the Item and G/L Account tables, and the program automatically retrieves most of the information for these lines from these two tables. The program copies the information so you don't need to enter it again, but you can change the information on a header or line if necessary.
To create a new order, fill in the purchase header and then set up the lines. The program will automatically copy any relevant information from the header to the purchase lines.
After you have filled in the purchase header and associated purchase lines on a quote or blanket order, you can create an order by clicking Actions, Make Order.
After you have filled in the purchase header and associated purchase lines on an order, invoice or credit memo, you post the order to create a receipt, invoice, return shipment or credit memo.
 Warning |
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| If you delete a purchase header, a number will be missing from the consecutive number series. |