Account schedules are used to arrange accounts listed in the chart of accounts in ways that will provide information about those accounts. You can set up various layouts to define the information that you want to extract from the chart of accounts. One of the main functions of account schedules is to provide a place for calculations that cannot be made directly in the chart of accounts, such as creating subtotals for groups of accounts, which can be included in new totals and can then be used in other totals. For example, users can create account schedules to calculate profit margins on such dimensions as departments or customer groups. In addition, general ledger entries and general ledger budget entries can be filtered, for example, by net change or debit amount.
You can also compare two or more account schedules and column layouts by using formulas. This kind of comparison provides the ability to:
• Create customized financial reports.
• Create as many account schedules as needed, each with a unique name.
• Set up various report layouts and print the reports with the current figures.
The following table describes a sequence of tasks, with links to the topics that describe them. These tasks are listed in the order in which they are generally performed.
| To | See |
|---|---|
Use account schedules to analyze figures in general ledger accounts or compare general ledger entries with general ledger budget entries. | |
Set up the rows in an account schedule manually. | |
Set up columns so you can display information. | |
Assign a predefined column layout to a particular account schedule as a default. | How to: Assign Predefined Column Layouts to Account Schedules |
Use a predefined column layout. | |
Use an account schedule to create a statement comparing general ledger figures and general ledger budget figures. | |
Include a column in an account schedule to calculate percentages of a total. | How to: Create Account Schedule Columns That Calculate Percentages |