Maintenance expenses are routine periodic costs undertaken to preserve the value of fixed assets. Unlike capital improvements, they do not increase values.
Maintenance and Service Visits
You can record and maintain an up-to-date file on maintenance and service of your fixed assets to have complete maintenance records on a fixed asset easily accessible.
Each time a fixed asset is sent to service, you record all relevant information such as date of service, vendor number and service agent's phone number. Maintenance registration is recorded for each fixed asset from the relevant fixed asset card.
When you receive a maintenance invoice, you can record it in one of the following ways:
If G/L integration has been activated for the depreciation book to which you post, you can use a purchase invoice or an FA G/L journal.
If G/L integration has not been activated for the depreciation book to which you post, you can only use an FA journal.
Indexation
Indexation is used to adjust values for general price-level changes. The Index Fixed Assets batch job can be used to recalculate the maintenance costs.
The following table describes a sequence of tasks, with links to the topics that describe them. These tasks are listed in the order in which they are generally performed.
| To | See |
|---|---|
Use the Maintenance Registrations window every time maintenance has been carried out, and record it for the relevant fixed asset. | |
Use a purchase invoice or an FA G/L journal when general ledger integration has been activated for the depreciation book that you want to post to. | |
Use an FA journal when general ledger integration has not been activated for the depreciation book that you want to post to. | |
Print the Maintenance - Next Service report to see which assets you have scheduled a service visit for. | |
See the maintenance costs when you look at the statistics of a fixed asset. | |
Select whether you want to see the costs on one, two, or three maintenance codes for a specified date or period. | |
See your maintenance costs when you view your maintenance ledger entries. | |
Print maintenance ledger entries using standard reports. |