When you receive an invoice or statement from a vendor and compare it to the transactions that you have recorded, you may find that there are differences. There may be corrections regarding amounts, quantities, or VAT, that you need to record.
There may also be additional charges that need to be recorded for a purchase invoice. If you have not yet posted the invoice, you can add the charges on the original invoice. You can also create a new invoice, for example, if you want to pay the item charges separately. Instead of creating a purchase document for the service charges, you can also post them in a general journal. After you create a line with an item charge, you can assign it to the line with the item, whether it is in the same document or in another document.
The following table describes a sequence of tasks, with links to the topics that describe them. These tasks are listed in the order in which they are generally performed.
| To | See |
|---|---|
Change posted VAT entries. | |
Issue a credit memo to cancel incorrect purchase invoice lines. | How to: Correct Purchase Invoices with Purchase Credit Memos |
Create a new invoice for item charges. | |
Enter item charges on the same purchase document with the items. | How to: Enter Item Charges on the Original Purchase Document |
Assign item charges to the lines they relate to, either on the same document or another document. | |
Enter service charges manually on a general journal line. |