When you use purchase invoices, you can register purchased items and update both your inventory and your payables at the same time.
If you register purchase orders before you receive the items or services, you can generate an invoice from the order after the items or services are received.
If you use direct purchase invoicing, you can create, fill in, and post a purchase invoice when you receive the items.
You can use intercompany documents to track transactions between partner companies. The intercompany functionality makes it easy to send orders between companies without having to enter the same information repeatedly.
The following table describes a sequence of tasks, with links to the topics that describe them. These tasks are listed in the order in which they are generally performed.
| To | See |
|---|---|
Register purchased items and update both inventory and payables at the same time by using a purchase invoice. | |
Create one invoice for two or more purchases orders. | |
Record a purchase without updating inventory by using a journal. | |
Use intercompany documents to reduce data entry. | How to: Fill In and Send Intercompany Sales Documents and Purchase Documents |
Calculate the invoice discount for the entire purchase document. | |
Change the currency code on a purchase invoice, for example, if a vendor uses more than one currency. | |
Enter item charges on the document where the items are recorded. | How to: Enter Item Charges on the Original Purchase Document |
Assign item charges on an order or invoice to the lines that they relate to, either on the same document or in another document. | |
Learn about VAT functionality, including how VAT amounts are displayed in sales and purchase documents, how to adjust VAT amounts in documents, and how to calculate VAT in journals. | |
Post a cash or check payment at the same time as you post a purchase invoice. | |
Send a document approval request to the user who is set up to approve your documents. | |
Print a test report before posting or post a purchase invoice to the general ledger, with the option of posting the invoice. | |
Post multiple purchase orders, invoices, or credit memos at one time. | How to: Batch Post Purchase Orders, Invoices, and Credit Memos |