Occasionally, you may need to update a layout that is used on a report. This is required when there has been a design change to the report's data set, for example, a field that is used in the layout has been removed from the report data set. If a report layout requires updating, you will get an error message when you try to preview, print or save the report.
You can automatically update a report layout from the error message that appears when you run the report or you can update selected report layouts from the Custom Report Layouts window, which is useful if you know in advance that layouts require updating.
To update a report layout
To update report layout from the error message that you get when you run a report, choose the Yes button on the error message.
To update a report layout from the Custom Report Layouts window, do the following:
In the Search box, enter Custom Report Layouts, and then choose the related link.
In the Custom Report Layouts window, select the layout that you want to update, and then on the Actions tab, choose Update Layout.
The system will attempt to update the layout. If the update is unsuccessful, then you get an error message about a condition that must be fixed.
Fixing Errors
If you still get an error message after the update, then you most likely will have to modify the report layout to fix the problem. Read the error message to help determine the cause of the problem.
The most typical problem occurs when a field that is used on the layout has been removed from the report dataset. In this case, you will see a line in the error message that states that an item has been removed. To fix this issue, you will have to edit the layout and remove the field in question.
For more information, see How to: Modify a Custom Report Layout and Removing Label and Data Fields in Word Layouts.
After you modify the layout, try to update the layout again.